Operations Assistant

The background

Skyline Whitespace is an industry-leading exhibition design and production company specialising in award-winning custom modular exhibiting solutions for companies throughout the UK & Worldwide. We are always looking for self-motivated individuals who are looking to make a career move into this exciting and rewarding company.

We are an equal opportunities employer based in fantastic bustling office, studio, showroom, and production premises in South West London. We have a diverse and skilled team of award-winning and talented events professionals who are dedicated to designing powerful experiences for some of the world’s largest brands using exceptional stand design, great storytelling and innovative engagement tools to connect clients with their audiences across the globe.

The Operations team play a crucial role in the business, working closely with clients, suppliers, and all internal departments to ensure the smooth operations of the business. This is a fast paced, busy environment, in which excellent organisational, communication, and problem-solving skills are key.

The Role

We are seeking an administrator with strong organizational and communication skills to support the Operations Director in the day to day running of our operations and warehouse. The role will include administrative assistance to support operations, facilities management, as well office admin duties.

We are looking for someone who has second to none attention to detail and amazing customer service.

You will need to be a pro-active, able to use your own initiative and work independently under minimal direction.

An interest in a career in the live events industry is an advantage but not essential.

Key Responsibilities

Provide staff and their visitors with a high level of customer service and support

Reception and telephony services, including answering the main company switchboard, maintaining meeting rooms, and supporting client visits

General administration, including the updating of information, raising purchase orders, preparing documents and similar tasks where required

Planning and booking of staff travel (trains/flights/taxis) and hotels

Support the Facilities management in delivery of maintenance, cleaning, catering, stock management and internal customer service requirements.

Maintain general tidiness and ensure sufficient stocks of office consumables such as stationary and other company provided items throughout the building.

Maintain a safe and operational working environment for all staff in respect of health and safety, office planning and welfare facilities

Organisation of staff events and fun activities like Summer sports day and Christmas party

Skills

• Previous administrative and/or customer service experience
• Proven organisational and time management skills
• Self starter able to work under own initiative
• Good IT skills and familiar with Microsoft Office, particularly Word and Excel
• Good attention to detail
• Confidence to liaise with senior staff members both internally and externally

Salary and Benefits

Employee perks program

Medical cash plan

25 days holiday plus bank holidays

Job Types: Full-time, Permanent

Salary: £20,000.00-£27,000.00 per year