The management and allocation of payments through appropriate and timely credit control processes for Whitespace Exhibitions and Whitespace Xpo Ltd. Support the Account Assistants with their functions as and when required.
Your role and your responsibilities
Review credit applications, research client history on credit safe and companies house, recommend and monitor credit limit
Manage the outstanding sales balances falling due and contact customers before balances become overdue
Confirm customer payments, follow up with client by email or phone
Where required, initiate proceedings to ensure outstanding debts are bought to satisfactory conclusion
Prepare regular reports on the sales debtors on Credit Hound
Raising of sales invoices, posting to debtor and nominal ledgers and allocation of cash settlements
Reconciling accounts sales orders with Filemaker and the accounting system
Monitor client balances, reporting on problem payers, resolve customer queries and act as appropriate.
Reconciling our main Euro, Dollar and Sterling bank accounts daily. Monitor and post Sage pay and PayPal transactions. Reconcile accounts for month end close
Preparation of monthly commission report for Account Managers and Payroll
Liaising with Warehouse to ensure Storage invoices are sent out correctly and keeping the Storage report up to date
Reconciliation of bank account; preparation of refunds, direct debits, and BACS payments; accepting credit card receipts
Assisting the Account Assistants where required
Assist with cash flow projections
Ad hoc tasks, credit card expense check and approval, suppliers’ invoices upload and payments of invoices on Barclay bank
Your experience and skills
A minimum two-year credit control experience
Computer literate with good knowledge of Excel, Word and ideally SAGE 200 accounting and SAGE payroll software or similar, WAP
Good organisation and administrative skills.
Self-motivation and ability to work on own initiative.
Attention to detail and timeliness.
Articulate and confident
Flexibility to deal with multiple customer accounts.